Hybrid role: Basildon, Essex (3 days per week office/2 days per week home)

Senior HR & Payroll Administrator

Hybrid role: Basildon, Essex (3 days per week office/2 days per week home)

Salary: Competitive + Benefits + Bonus

If you are an agile, committed, and collaborative HR administrator with proven experience of payroll administration, then we want to hear from you!

Join us to help improve peoples’ lives and make healthcare better for everyone!

Why Pharmanovia?

Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

Our core behaviours are:

  • We act decisively but we never compromise on quality.
  • We keep our promises and do as we say.
  • We value our heritage and foster an entrepreneurial spirit.
  • We reinvest in our future – in our products, our brands, and our people.
  • We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Singapore, Italy, Spain, and South Korea.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia’s therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

About the role:

Reporting to the Senior HR Manager, this is an exciting and varied role in which you will be delivering high quality administrative and payroll support, collaborating with UK and global teams.

You will be supporting on generalist HR processes, including colleague onboarding and lifecycle administration, partnering with internal and external stakeholders, and reporting to the wider business. In addition, you will be responsible for administering payroll in the UK and locations across Europe. 

The department has an ethos of continuous improvement, refining systems and creating efficiencies. This, along with the rapid growth of the business, leads to a varied and dynamic working environment.  You will be joining a professional, friendly, supportive and service-focused HR Team.

Main responsibilities & duties:

HR Generalist

  • Employee onboarding and lifecycle administrative processes including contracts, references and right to work checks, promotions or other changes
  • Accurate HR system data entry (Success Factors), with maintenance of employee files, monitoring data quality/accuracy and compliance with GDPR regulations
  • Monitoring holidays, probationary periods, sickness/absence
  • Supporting regular internal reporting, running reports to the wider business
  • Administration of apprenticeship levy scheme, liaising with external providers
  • Headcount forecasting
  • Business partnering with relevant stakeholders, supporting with all HR related queries and correspondence
  • Supporting on HR projects and initiatives as required


  • Preparation of payroll, liaising with the outsourced provider, Papaya, including associated administrative duties and ensuring changes are actioned on time
  • Acting as a point of contact within the business for pay enquiries
  • Supporting payroll audits and compliance checks, ensuring adherence to regulatory standards
  • Administration of P11D process
  • Preparation and reconciliation of monthly General Ledger wages journals
  • Preparation and reconciliation of payment summaries
  • Maintenance of employee payroll records, including archiving and filing
  • Coordination with HR regarding new starters/leavers, promotion/changes, remuneration and any other relevant matters
  • Keeping up to date with up-and-coming legislative changes


  • Coordination of the company benefits and expenses programmes
  • Coordination, calculation and reconciliation of bonus and commission schemes
  • Calculation, payment and reconciliation of payroll tax and other third-party payments
  • Coordination of company pension scheme
  • Supporting the annual pay review process

About you:

Candidates with at least five years’ experience in HR and payroll administration, with strong MS Excel ability and SAP experience, will be likely to have the skills and knowledge required for the role.  We are also looking for:

  • Bachelor’s degree in HR, Business and related subjects, or equivalent experience
  • CIPD qualification (level 3+) desirable
  • Experienced user of SAP
  • Strong IT skills including Advanced MS Excel, HR systems
  • Experience of administering payroll and outsourced payroll systems
  • Experience of administering employee onboarding and lifecycle processes
  • Excellent verbal and written communication skills and numerical aptitude
  • Ability to clearly communicate with internal and external stakeholders
  • Analytical, able to extract data and run reports to the wider business
  • Ability to handle confidential and sensitive information
  • Organised, efficient and excellent time management skills
  • Can-do attitude, happy to take ownership of tasks
  • Flexibility and positive attitude to change
  • Enjoyment of working in a fast-paced environment
  • Approachable, collaborative attitude, a team player

What we offer:

We offer a competitive salary plus bonus and rewards package including holiday, health and wellbeing programme, employee recognition awards, social events, pension scheme and optional hybrid working.

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.

Apply now and become part of our team

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