Project Coordinator (Maternity cover)

Fixed term contract of up to 12-18 months
Basildon, Essex
Salary: Competitive + Benefits

If you are a Project Coordinator with great organisational skills and a flair for detail, then we want to hear from you!

Join us to help improve peoples’ lives and make healthcare better for everyone!

Why Pharmanovia?

Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 140 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 250 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Singapore, Italy, and South Korea.

We are an agile and imaginative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia’s therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

About the role:

As our Project Coordinator you will be a key member of the Project Management Office and work closely with the Head of PMO, and Project Management Teams, to support general administrative activities within a growing company. This role is maternity cover on a fixed term contract basis of up to 12-18 months.

Main responsibilities & duties:

• Supporting the Head of PMO with diary management and administrative functions
• Supporting the preparation of presentations and memos for key internal and external meetings
• Managing documentation such as filing, keeping spreadsheets and logs up to date and maintained within the projects team
• Organising meetings and taking responsibility for provision of refreshments and lunches
• Ensuring high levels of organisational effectiveness and communication with all internal and external parties
• Arranging travel and accommodation for external meetings
• Raising orders for and keeping track of requested CPPs
• Assisting the specialism groups within the PMO with their activities
• Processing documentation for legalisation
• Creating trackers and helping maintain processes
• Maintaining SharePoint structure
• Amending and helping implement new filing processes when required
• Helping assist and provide training to employees with SharePoint
• Organising induction training for new joiners

About you:

• Great communication skills, both verbal and written
• Excellent knowledge of all Microsoft packages, including Excel, Word, PowerPoint and Outlook
• Well-organised, able to work efficiently and to prioritise workload effectively
• Self-starter and able to work as part of a small, fast-growing cross functional team.
• Analytical, detail-oriented and a natural problem-solver
• Approachable, helpful and flexible

What we offer:

We offer a competitive salary and rewards package including holiday, health & wellbeing program, employee recognition awards, social events, pension scheme and hybrid working.

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.